Run payroll.
Manage your team.
Grow with confidence.
Rubix Workforce brings payroll, HR, scheduling, time tracking, and employee onboarding into one clean platform, built for Caribbean businesses and the accountants who serve them.
Payroll in the Caribbean is
unnecessarily painful
Jamaican businesses spend days every month wrestling with statutory compliance, spreadsheets, and manual calculations. There's a better way.
Statutory Complexity
NIS, NHT, Education Tax, and PAYE each have their own rates, rules, and filing deadlines. One mistake means penalties from TAJ.
Time-Consuming Process
Manual payroll takes 1-2 full days for most Jamaican businesses. That's time you should be spending growing your business.
Outdated Desktop Software
The leading local payroll tools are desktop-only with one-time licence fees and no cloud access, mobile support, or HR features.
The complete platform for
managing your workforce
From hiring to retiring. Rubix Workforce handles every stage of the employee lifecycle in one connected system.
Payroll
Automated, accurate payroll processing with statutory deductions, NIS, income tax, and direct bank payments, done in minutes.
Learn more →Time & Attendance
Real-time clock-in/out, biometric support, and automated timesheets that feed directly into payroll. No manual entry.
Learn more →Scheduling
Drag-and-drop shift scheduling, conflict detection, and instant notifications. Your team always knows where to be.
Learn more →HR Management
Employee records, leave management, performance tracking, and document storage, all in one secure place.
Learn more →Employee Onboarding
Digital onboarding checklists, document collection, and guided workflows that get new hires productive from day one.
Learn more →Accountant Portal
A dedicated multi-client portal for accountants and payroll firms. Manage all your clients from one dashboard.
Learn more →QuickBooks Online Sync
Payroll journals post directly to QuickBooks Online, automatically. No double-entry, no exports, no reconciliation headaches.
Learn more →Sync payroll directly
to QuickBooks Online
Every payroll run automatically posts the correct journal entries to QuickBooks Online: wages, deductions, employer contributions, all mapped to your chart of accounts. Your books stay up to date without anyone touching them.
- Payroll journals posted automatically after every run
- Employer & employee contributions mapped correctly
- No double-entry, zero manual exports
- Reconcile in seconds, not hours
NIS. NHT. PAYE.
Always on time.
Every payroll run automatically calculates and prepares your statutory deductions exactly as TAJ and the relevant authorities require. Never face an audit unprepared.
Employer & employee contributions calculated automatically at current rates.
Separate employer and employee NHT rates applied per payroll run.
Income tax calculated per employee using current TAJ tax bands and thresholds.
Employer and employee education tax applied and reported correctly every time.
Up and running in
three easy steps
No lengthy implementations. No consultants. Just simple setup that gets your team paid faster.
Set up your company
Add your business details, pay schedule, and statutory settings. Takes about 10 minutes. We guide you through every field.
Add your employees
Import from a spreadsheet or add individually. Assign roles, departments, pay rates, and let employees complete their own onboarding digitally.
Run payroll with one click
Review, approve, and process. Payslips are automatically generated and emailed. Statutory filings are pre-calculated and ready to submit.
Loved by HR teams
and accountants alike
What our beta users are saying during the early preview programme.
Switching to Rubix Workforce cut our payroll processing time from two days to under two hours. The accountant portal alone is worth it.
Our employees love the self-service portal. Leave requests, payslips, schedules. Everything on their phone. HR queries dropped by 60%.
Finally a Caribbean-built system that actually understands our statutory requirements. Setup was painless and support is excellent.
Plans that grow
with your business
No setup fees. No contracts. Cancel anytime. Start free. Upgrade when you're ready.
- ✓ Basic PAYE / NIS / NHT / Ed. Tax
- ✓ Payslip generation
- ✓ Single pay schedule
- ✓ Email support
- ✓ Everything in Starter
- ✓ Time & attendance
- ✓ Leave management
- ✓ Bank file export
- ✓ Document vault
- ✓ Employee self-service portal
- ✓ Everything in Growth
- ✓ Scheduling & shifts
- ✓ Multi-jurisdiction
- ✓ Custom domain
- ✓ API access
Be first when
we launch
Rubix Workforce is coming soon. Join our waitlist and get:
- Early access before public launch
- 3 months free on your first paid tier
- Priority onboarding support
- Input into the product roadmap